Account Types

Gondla supports two types of accounts: Personal Accounts and Team Accounts. Understanding the difference will help you choose the right setup for your needs.

Personal Accounts

Personal accounts are designed for individual users managing their own content.

Features

• Individual workspace: Your private content and projects
• Your own API keys: Bring your own keys from AI providers
• Personal projects: Create and manage projects independently
• Private content library: All content is private to you
• Single user: No team members or collaboration

Ideal For

• Solo bloggers and content creators
• Freelance writers
• Individual marketers
• Personal projects and portfolios
• Testing and learning Gondla

Limitations

• Cannot add team members
• No shared workspaces
• All costs tied to your personal API keys

Team Accounts

Team accounts enable collaboration and shared workspaces for multiple users.

Features

• Shared workspace: Multiple team members access the same projects
• Role-based access: Assign different permission levels
• Shared API keys: Team-wide API key management (optional)
• Collaborative projects: Multiple users working on the same content
• Team content library: Shared access to all generated content
• Member management: Invite, remove, and manage team members

Team Roles

Owner

• Full access to all features
• Manage team members
• Configure team settings
• Manage billing (if applicable)
• Delete team account

Admin

• Manage projects and content
• Configure API keys
• Manage integrations
• Invite team members
• Cannot delete team or manage billing

Member

• Create and edit content
• Generate articles
• Publish to connected platforms
• Cannot manage team settings or invite members

Ideal For

• Marketing agencies managing multiple clients
• Content teams at companies
• Publishing houses with multiple writers
• SEO agencies with collaborative workflows
• Brands with distributed content teams

Use Cases

Marketing Agency:

• Create one team account
• Add team members (writers, editors, SEO specialists)
• Create separate projects for each client
• Share API keys across the team
• Assign roles based on responsibilities

Content Team:

• Shared workspace for all content creators
• Collaborative content calendar
• Centralized publishing to company blog
• Shared brand guidelines in project knowledge bases

Publishing House:

• Multiple writers accessing the same workspace
• Editors review content before publishing
• Shared SEO research and keyword opportunities
• Batch content creation for planned editorial calendar

Choosing the Right Account Type

Choose Personal Account If:

• ✅ You're working alone
• ✅ Managing your own blog or website
• ✅ Don't need team collaboration
• ✅ Want to keep all content private
• ✅ Testing Gondla for the first time

Choose Team Account If:

• ✅ You have multiple team members
• ✅ Need collaborative workflows
• ✅ Managing client content (agencies)
• ✅ Want shared access to projects
• ✅ Need role-based permissions
• ✅ Managing multiple brands/sites with a team

Switching Between Account Types

Upgrading from Personal to Team

You can upgrade your personal account to a team account:

1. Navigate to Settings → Account
2. Click Upgrade to Team Account
3. Enter team name and details
4. Start inviting team members

Note: Your existing projects and content will transfer to the team account.

Creating a Separate Team Account

If you want to keep your personal account separate:

1. Create a new team account from scratch
2. Invite team members
3. Set up new projects for team use
4. Keep personal account for individual work

This allows you to maintain both personal and team workspaces.

Account Comparison

Managing Your Account

Personal Account Settings

Access via Settings → Account:

• Update profile information
• Change email address
• Update password
• Manage API keys
• Configure integrations
• Upgrade to team account

Team Account Settings

Access via Settings → Team:

• Team information
• Member management
• Role assignments
• Team API keys
• Team integrations
• Billing settings (if applicable)

API Keys in Different Account Types

Personal Account

• API keys are private to you
• You control all costs
• Only you can add/remove keys

Team Account

Two options:

Option A: Team API Keys

• Shared API keys for the entire team
• All team members use the same keys
• Centralized cost management
• Owner/Admin can manage keys

Option B: Individual API Keys

• Each team member brings their own keys
• Individual cost control
• Decentralized billing
• Better for agencies with per-client billing

Best Practice: Agencies often use individual keys per project/client for accurate cost tracking.

Billing Considerations

Personal Account

• You pay AI providers directly via your API keys
• No additional team-related costs
• Full control over your spending

Team Account

• API key costs depend on your setup (shared vs individual)
• Possible team subscription fee (check pricing)
• Consider per-user costs if applicable

Best Practices

For Personal Accounts

• Keep API keys secure
• Organize projects by topic/website
• Use presets for consistency
• Backup important content

For Team Accounts

• Assign roles based on actual responsibilities
• Use projects to separate clients/brands
• Set up shared presets for consistency
• Document workflows in project knowledge bases
• Regular team training on best practices
• Monitor API usage across the team

Switching Contexts

If you have both personal and team accounts:

1. Use the account selector in the top navigation
2. Switch between personal and team workspaces
3. Each context has its own:
   • Projects
   • Content library
   • API keys
   • Integrations
   • Settings

Next Steps

• Setting Up API Keys - Configure your AI providers
• Projects Guide - Create and manage projects
• Team Collaboration - Learn about team features (Team accounts only)
• Quick Start - Start creating content

Need Help?

• FAQ - Common account questions
• Troubleshooting - Account-related issues